FY 2019-20 Adult Homeless Services Procurement | Frequently Asked Questions (FAQ)

The Joint Office of Homeless Services (JOHS) is procuring qualified Suppliers to provide component services to adult households, including but not limited to adult singles, couples, or any other arrangements without dependent children (under age 18), and who are experiencing homelessness in Multnomah County. The procurement period will extend five (5) years, beginning in Fiscal Year (FY) 2019-20 and lasting through FY 2023-24. The procurement will involve a two-stage process.

  1. Stage I will establish a qualified pool of Suppliers eligible to provide services through the JOHS. Stage I does not qualify Suppliers to provide specific services, but gathers documentation to establish Suppliers’ organizational qualifications, capabilities, experience and organizational values. Only Suppliers qualified in Stage I are eligible to respond to Stage II.
     
  2. Stage II will then invite Suppliers who qualified through Stage I to submit proposals to be considered for a contract award through the JOHS. Only Suppliers who are qualified in Stage I will be eligible to receive a contract award from the JOHS through Stage II.

Any agency, organization, service provider or other entity interested in providing contracted services with Multnomah County for adults experiencing homelessness from FY 2019-20 through FY 2023-24 MUST qualify under Stage I of this procurement process.

Suppliers interested in providing any level of contracted services must apply even if they aren’t interested in pursuing a Stage II application at this time. Any entity both currently or not currently contracted with the JOHS are strongly encouraged to attend an informational session.

Q: What is a Supplier?

A: A Supplier is any agency, organization, service provider, or other entity qualified by Multnomah County to provide contracted component services to adult households experiencing homelessness.

Q: What is a procurement?

A: The process of soliciting Suppliers to apply to become qualified providers of contracted services.

Q: What service categories are included in this procurement?

A: Supportive housing, emergency shelter services, outreach and engagement, diversion, Coordinated Access, housing placement and retention, and employment programs. For additional information, please refer to A Home for Everyone’s Community Program Guidelines.

Q: When will the application period for this procurement open, and what is the deadline for Stage I?

A: The application period for Stage I will open in mid-August and will be open for approximately thirty (30) days. All Stage I applications must be received mid-September 2018. The Stage II application period will open mid-October 2018.

Q: How and where do I submit my application for Stage I?

A: To apply for Stage I, applicants must be registered on Multco Marketplace. Multnomah County’s Department of County Management maintains a web page and video meant to assist with registration. Suppliers must complete the entire application to be considered. Electronic submission is required.

Q: Is there a limit to the number of suppliers that can qualify under Stage I?

A: No. There is no limit to the number of Suppliers that may qualify.

Q: What criteria will you use to evaluate applicants in Stage I?

A: Stage I will evaluate applicants on a series of organizational qualifying questions by an evaluation panel.

Q: What is the process for Suppliers interested in advancing from Stage I through Stage II?

A: Any entity wishing to provide contracted services through the JOHS through this procurement process must apply through Stage I. Once, and if, qualified under Stage I, qualified Suppliers must then submit service proposal(s) under Stage II to be considered for a contract award through the JOHS. Selected proposals from the pool of qualified Suppliers may be awarded a service contract.

Q: Once Suppliers are qualified, how long is the procurement period for?

A: This procurement period is for five (5) years, beginning in FY 2019-20 and lasting through FY 2023-24. If you are interested in providing any contracted services through the JOHS within this time period, you MUST at least become a qualified Supplier under Stage I.

Q: If I qualify under Stage I, why do I need to apply under Stage II?

A: Stage I qualifies Suppliers to become eligible to move forward or submit a service proposal in Stage II. Stage I may also identify Suppliers eligible to serve as sub-contractors or sub-recipients of agencies qualified under Stage II. To be considered for a contract award(s), you must participate in Stage II.

Q: If I don’t apply or qualify under Stage I, can I still be contracted as a Supplier in the near future?

A: At this point, no. If an entity wishes to provide adult homeless services in Multnomah County through a contract with the JOHS during FY 2019-20 through FY 2023-24, that entity must apply under Stage I.

Though it is possible, an additional procurement process may open during this five-year period, as needs arise, that is not guaranteed. Therefore, it is strongly encouraged that any entity interested in contracting with the JOHS in any form in FY 2019-20 through FY 2023-24 apply under Stage I.

Q: How can suppliers learn more about the application process and ask questions?

A: The JOHS has scheduled two open house meetings with potentially interested suppliers to answer questions and present information on the application process. Additionally, a pre-proposal conference will be held at a date TBD after the RFPQ opens in mid-August. For updates, visit ahomeforeveryone.net.

Tuesday, July 24
6:00 p.m. to 7:30 p.m.
The Rosewood Initiative
16126 SE Stark St
Portland, OR 97233

Monday, July 23
3:00 p.m. to 4:30 p.m.
Multnomah Building Board Room
501 SE Hawthorne Blvd
Portland, OR 97214

For additional information, or to obtain a copy of this FAQ in an alternate language, please contact April Rohman at april.rohman@multco.us.

For questions related to Multco Marketplace, please contact tsmmarketplacesupport@multco.us.

Up-to-date information on the Adult Homeless Services procurement can be found at the County’s Bids and Proposal site at https://multco.us/purchasing/bids-proposal-opportunities.