FY 2020-21 Adult Homeless Services Procurement | Frequently Asked Questions (FAQ)

The Joint Office of Homeless Services (JOHS) is procuring qualified Suppliers to provide component services to adult households, including but not limited to adult singles, couples or any other arrangements without dependent children (under age 18), and who are experiencing homelessness in Multnomah County. The procurement period will extend four (4) years, beginning in Fiscal Year (FY) 2020-21 and lasting through FY 2023-24. The procurement will involve a two-stage process.

Stage I will establish a qualified pool of Suppliers considered to have met the minimum organizational thresholds to directly contract with JOHS to provide Adult Homeless Services. Only Suppliers qualified in Stage I of this procurement are eligible to respond to Stage II.

Stage II will invite Suppliers qualified through Stage I to demonstrate their interest and qualification to provide specific components of Adult Homeless Services through demonstration of written project proposal(s). Suppliers who are qualified through Stage II to provide components of Adult Homeless Services will be eligible to contract for those services with JOHS at any time over the four (4) year Contract Period.

Q: What is a procurement?

A: The process of soliciting Suppliers to apply to become qualified providers of contracted services.

Q: What is a Supplier?

A: A Supplier is any agency, organization, service provider or other entity qualified by JOHS to provide contracted component services to adult households experiencing homelessness.

Q: What service components are included in this Adult Homeless Services procurement?

A: Supportive Housing, Rapid Re-Housing, Outreach and Engagement, Diversion, Safety off the Streets, Service Support and Access Coordination, and Income Acquisition and Employment.

Q: When will the application period for this procurement open, and what is the deadline for Stage I?

A: The application period for Stage I will open October 4, 2019 and will be open for approximately thirty-two (32) days. All Stage I applications must be received electronically by 4:00 PM on November 4, 2019. The Stage II application period will open in late-November.

Q: If I qualified under RFPQ-26-2019 to provide Adult Homeless Services, do I need to reapply under RFPQ-51-2020?

A: No. Suppliers who previously qualified under RFPQ-26-2019 remain qualified through fiscal year 2023-24. However, if a Supplier previously qualified under RFPQ-26-2019 wishes to qualify in additional service components, they must apply in Stage I and Stage II of RFPQ-51-2020.

Q: Last year’s RFPQ-26-2019 qualified Suppliers for a period of five (5) years. Why is JOHS opening another procurement for Adult Homeless Services?

A: Recognizing that RFPQ-26-2019 was the first of its kind for local homeless services providers, we are opening an additional opportunity to enter the Supplier pool to ensure it is reflective of community need.

Q: I don’t know if my organization qualified under the previous procurement RFPQ-26-2019. How can I find out?

A: A list of previously qualified providers can be found under Attachment R of RFPQ-51-2020.

Q: How and where do I submit my application?

A: To apply for Stage I, applicants must be registered on Multco Marketplace. Multnomah County’s Department of County Management maintains a web page and video meant to assist with registration. Suppliers must complete the entire application to be considered. Electronic submission is required.

Q: Is there a limit to the number of suppliers that can qualify under this RFPQ?

A: No. There is no limit to the number of Suppliers that may qualify.

Q: What criteria will you use to evaluate applicants in Stage I?

A: Stage I will evaluate applicants on a series of organizational qualifiers and can be found under Attachment C of RFPQ-51-2020. Completed and on-time applications will be reviewed by a panel of evaluators.

Q: What is the process for Suppliers interested in advancing from Stage I to Stage II?

A: Any entity wishing to become qualified to contract with JOHS must apply through Stage I. Once, and if qualified under Stage I, qualified Suppliers must then submit service proposal(s) under Stage II to be considered for a contract award through JOHS. Eligible applicants will be invited to apply in Stage II.

Q: Once Suppliers are qualified, how long is the procurement period for?

A: This procurement period is for four (4) years, beginning in FY 2020-21 and lasting through FY 2023-24.

Q: If I qualify under Stage I, why do I need to apply under Stage II?

A: Stage I qualifies Suppliers to become eligible to submit service proposal(s) in Stage II. To be considered for a contract award(s), you must participate in Stage II.

Q: How can I learn more about the application process and ask questions?

A: JOHS will host a pre-proposal conference where applicants will have the opportunity to ask questions and hear information on the application process. The Stage I pre-proposal conference will be held on Monday, October 14, 2019 at 9:00 AM at the Joint Office of Homeless Services at 721 SW Oak St. Suite 100 Conference Room, Portland, Or 97205. RSVP not required.

For additional information, or to obtain a copy of this FAQ in an alternate language, please contact Lailah Hamblin at lailah.hamblin@multco.us

For questions related to Multco Marketplace, please contact tsmmarketplacesupport@multco.us

Up-to-date information on Adult Homeless Services RFPQ-51-2020 can be found at the County’s Bids and Proposal site at https://multco.us/purchasing/bids-proposal-opportunities