Homeless Management Information Systems (HMIS)
Homeless Management Information Systems (HMIS) are used to record client information that is shared among homeless and near homeless service providers, in order to increase efficiencies and better meet client needs. The Portland Housing Bureau (PHB) is home to NW Social Service Connections (NWSSC), an administrative entity that governs HMIS for a multi-agency Continuum of Care. The NWSSC HMIS is a Client Information System (CIS) that provides standardized assessment of a client’s needs, creates individualized service plans and records the use of housing and services. Communities use this information to determine how services are being utilized, identify gaps in the local service continuum and develop outcome measurements.
Policies & Procedures
Find policies, procedures, agreements and privacy notices
- Data Sharing List of Providers All Multnomah (10/29/2015)
- Agency Data Sharing Agreement (06/10/2015)
- Data Expectations & Exceptions
- Policies & Procedures
- User Agreement
- HIPPA Security Agreement
- Privacy Notice
- Agency Data Sharing Agreement Addendum (6/10/2015)
- CMIS/HMIS & HIPPA
- Notice to Clients of Uses & Disclosures
- Remote Access Agreement
- Remote Access Policy
- Agency Agreement
- Business Associates Agreement
- Community Data Standards
Multnomah County Resources
- Client Consent forms Only for Organizations with sharing restrictions - Spanish (06/10/2015)
- Client Consent forms Only for Organizations with sharing restrictions - Russian (06/10/2015)
- Client Consent forms Only for Organizations with sharing restrictions - Vietnamese (06/10/2015)
- Client Consent forms Only for Organizations with sharing restrictions - English (06/10/2015)
- Client Consent Forms - Spanish (06/10/2015)
- Client Consent Forms - Russian (06/10/2015)
- Client Consent Forms - Vietnamese (06/10/2015)
- Client Consent Forms - English (06/10/2015)
- Client Consent Revocation (06/10/2015)
- Veteran Affairs Request and Authorization to Release HMIS Information
- Veteran Survey for Housing Services Disclosure Form
HUD GUIDANCE
Data standards notices from HUD
NW Social Service Connections (NWSSC) Guides & Helpsheets
Training tools and programs handouts
- Privacy and Security Training (07/2015)
- ServicePoint settings for Data Sharing changes in Multnomah County (7/2015)
- Data Sharing in Multnomah County (7/2015)
- Veteran Registry
- HMIS and HIPAA
- 5.8 ServicePoint Upgrade Training 2013.11.01
- 2014 HUD Standards Training 2014.11.04
- 2014 HUD Verification Demo for Income
Annual Homeless Assessment Reports (AHAR)
Find data and information regarding local homeless populations
VA Guidance
Find guidance for collecting and working with data regarding the homeless veteran population
HMIS Contacts
LINKS TO OTHER OREGON HMIS
Find information and data prepared by other Oregon service providers